Barracuda Message Archiver

Barracuda Message Archiver



Microsoft Exchange Server 2003, 2007, and 2010 Integration

Last update: Thursday, 27. Feb 2014

This article refers to the Barracuda Message Archiver release 3.2 and earlier, and Microsoft® Exchange Server 2003, 2007, and 2010.

If you are using firmware version 3.5 and higher, refer to the article Microsoft Exchange Server Integration.

Use the steps in this article to automatically import, stub, and synchronize Microsoft Exchange Server folder data that is to be archived on the Barracuda Message Archiver.

The Exchange Server Import feature does not work with disabled user accounts. To import content from disabled accounts, you must temporarily enable the accounts in Exchange. If users are hidden from the Global Address List (GAL) in Exchange, their emails cannot be imported; you must temporarily unhide these accounts to import their email.

Exchange Integration

Use the following steps to set up Exchange Server integration:

  1. Log into the Barracuda Message Archiver web interface, and go to the MAIL SOURCES > Exchange Integration page.
  2. Enter the Exchange Server details in the Exchange Integration section:
    • Exchange Server – Enter the Exchange Server hostname or FQDN; this value must be resolvable by your configured DNS servers to the correct IP address.
    • Username/Password – Enter an authorized Exchange Server account username and password

      You must have an Exchange Server account with permissions to access the entered username. Additionally, this account must meet the following requirements:

      • Has a mailbox;
      • Visible on the GAL;
      • Read-As, Write-As, and Administer-Store access to the target mailboxes;
      • Account must not be locked.

      An Exchange Server Administrator account does not necessarily meet these requirements.

      For more information, refer to the following articles:

      The password should be alphanumeric; a timeout can occur if characters such as !@#$%^&*() are included in the password.

    • Domain – Enter the domain for the authorized account specified in the Username field. 

      • The Exchange domain may not be the same as your DNS domain. 
      • If the Barracuda Message Archiver cannot resolve the specified domain, go to the BASIC > IP Configuration page and specify the DNS server to one of your Windows domain controllers.
  3. Specify the desired import, synchronization, and stubbing action settings based on the details in Table 1 below (for additional details, click the Help button on the MAIL SOURCES > Exchange Integration page in the web interface).
  4. Once you set up your import, synchronization, and stubbing details, click on one of the following buttons:
    1. Scheduled Action – Click to start the specified actions on the Exchange Server.
    2. Simulate Action – Click to perform a dry run of the selected actions on the Exchange Server. This allows you to review your settings before actually importing content.
    3. Verify Sources – Click to view a list of the individual mailboxes that are to be used based on the provided parameters.

 Table 1. Action Settings by Tab.

Tab/SectionDescription
Email ImportImports all items matching the item source filter from the specified Exchange Server into the Barracuda Message Archiver for processing.
   Item DateOnly items matching this date restriction are imported.
 Item Source

Select the target list from which to import:

  • Public Folders – Looks in all public folders on the specified Exchange Server.
  • Distribution List – Looks for items that are sent to the individual accounts that receive content sent to the list entered in the associated field.
  • Users – Looks for items sent to specified users:
    • All Users – All users on the specified Exchange Server
    • Last Name – Any user on the specified Exchange Server whose last name matches the value entered in the associated field.
    • Email Address – Any email account that matches the value entered in the associated field. Enter an entire email address (including the domain name) or only a portion to match multiple addresses.
  • Folders (Users only) – If you select the Item Source as Users, you can specify from which folders to pull messages.
 Advanced Settings
  • Home Server – Enter the hostname or IP address of the server housing the message store to search through.
  • Maximum Size (KB) – Enter the maximum acceptable size for a message to be inspected. Messages larger than the entered size are bypassed.
Synchronize Non- Email Items

This is a one-time task to import non-email items.
   Item TypeSelect the type of data to import.
 Item Source

Select the target list from which to import:

  • Public Folders – Looks in all public folders on the specified Exchange Server.
  • Distribution List – Looks for items that are sent to the individual accounts that receive content sent to the list entered in the associated field.
  • Users – Looks for items sent to specified users:
    • All Users – All users on the specified Exchange Server
    • Last Name – Any user on the specified Exchange Server whose last name matches the value entered in the associated field.
    • Email Address – Any email account that matches the value entered in the associated field. Enter an entire email address (including the domain name) or only a portion to match multiple addresses.
  • Folders (Users only) – If you select the Item Source as Users, you can specify from which folders to pull content.
 Advanced Settings
  • Home Server – Restrict the action to only items residing on the configured server.
  • Maximum Size (KB) – Enter the maximum acceptable size for an item to be inspected. Items larger than the entered size are bypassed.
Email Stubbing

Imports messages that have attachments, and replaces either the message or the attachment with stubs and stores attachments on the Barracuda Message Archiver rather than on the mail server itself.

 ScheduleDesignate whether to start stubbing immediately or nightly.
 Stub ContentSpecify whether to stub only attachments or the entire message.
 Item Age (Days)Only items that are the entered age or older are stubbed.
 Minimum Size (KB)Items smaller than the entered value are not stubbed.
 Item Source

Select the target list from which to stub:

  • Distribution List – Looks for items that are sent to the individual accounts that receive content sent to the list entered in the associated field.
  • Users – Looks for items sent to specified users:
    • All Users – All users on the specified Exchange Server
    • Last Name – Any user on the specified Exchange Server whose last name matches the value entered in the associated field.
    • Email Address – Any email account that matches the value entered in the associated field. Enter an entire email address (including the domain name) or only a portion to match multiple addresses.
  • Folders (Users only)If you select the Item Source as Users, you can specify from which folders to pull content.
 Advanced Settings
  • Home Server – Restrict the action to only items residing on the configured server.
  • Maximum Size (KB) – Enter the maximum acceptable size for an item to be inspected. Items larger than the entered size are bypassed.
Synchronize FoldersSynchronize folder structure from the Exchange Server mailboxes to the Barracuda Message Archiver for searching purposes.
Important:
This synchronization assigns emails that the Barracuda Message Archiver has already imported via other means to the folders they inhabit within a user’s mailbox at the time the folder synchronization runs. No new emails are brought into the Barracuda Message Archiver by this job type. 
 Item Source

Select the target list to synchronize:

  • Distribution List – Looks for items that are sent to the individual accounts that receive content sent to the list entered in the associated field.
  • Users – Looks for items sent to specified users:
    • All Users – All users on the specified Exchange Server
    • Last Name – Any user on the specified Exchange Server whose last name matches the value entered in the associated field.
    • Email Address – Any email account that matches the value entered in the associated field. Enter an entire email address (including the domain name) or only a portion to match multiple addresses.
  • Folders (Users only) – If you select the Item Source as Users, you can specify from which folders to stub content.
 Advanced Settings
  • Home Server – Restrict the action to only items residing on the configured server.
  • Run Now – Turn On to immediately synchronize the folders and schedule the job.

Schedule Actions

The Scheduled Actions table displays a list of operations that are currently in a queue awaiting execution. Click Update to update the table data.

Recent Actions

The Recent Actions table displays a list of operations that recently ran. Click Update to update the table data.



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